Privacy Policy
Second Round OÜ Privacy Policy
PRIVACY POLICY – RESELLER PORTAL
SCOPE OF POLICY
1. Second Round OÜ (we or us) is committed to protecting and respecting your privacy. Please read the following carefully to understand our rules and practices regarding processing your personal data.
2. This policy applies where we process personal data of natural persons.
3. This policy is an inseparable part of the terms and conditions which apply if you purchase products from us. You can read the terms and conditions here.
4. For the purpose of clarity, the data controller is Second Round OÜ of Lillemäe 16, Lemmatsi küla, Kambja vald, Tartu maakond, 61704, Estonia (registry code: 14529684).
WHY AND WHAT CATEGORIES OF PERSONAL DATA DO WE PROCESS
5. We collect your personal data for the following purposes:
5.1. selling products to you via our business-to-business online market (Reseller Portal) or otherwise (e.g. if products are purchased by e-mail);
5.2. communicating and providing customer support to you in relation to the sale of products;
5.3. sending marketing notices and newsletters to you.
6. We may collect and process the following personal data:
6.1. your e-mail address, first and last name, Whatsapp contact number, organization's name, your position in the organization and photo of passport or any other identity document (for the purposes stated in sections 5.1, 5.2 and 5.3);
6.2. your organization's billing information such as billing contact's first and last name and billing e-mail (for the purpose stated in section 5.1).
6.3. your organization's shipping information such as shipping contact's first and last name, e-mail and phone number (for the purpose stated in section 5.1).
LEGAL BASIS FOR PROCESSING PERSONAL DATA
7. We process your personal data because it is necessary for the performance of a contract which is concluded between you and us (see sections 5.1 and 5.2) or for taking steps at your request prior to entering into a contract (see section 5.2). In such a case the legal basis for processing data is the contract concluded between you and us or your request prior to entering into a contract.
8. We process your personal data for sending you marketing notices and newsletters only in the case you have given your consent for it (see section 5.3). In this case the legal basis for processing data is the consent given by you.
WHERE WE STORE YOUR PERSONAL DATA
9. All information you provide to us during the account creation process is stored on our users management tool provider's servers, Clerk, Inc. We use Clerk, Inc.'s tool to handle the accounts creation and authentication processes on our Resellers Portal. Clerk, Inc. has its own Privacy Policy which can be found here. Every portal user does agree to it when creating an account on our Resellers Portal. Where you have chosen a preferred method among the possibilities offered by Clerck, that enables you to access the Reseller Portal. You are responsible for keeping your login information confidential. We ask you not to share your login information with anyone.
10. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via the Reseller Portal or other means; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access. To the fullest extent permitted by applicable law, we do not accept liability for unauthorized disclosure.
TRANSFERRING YOUR PERSONAL DATA
11. We will not transfer your personal data to third parties except for the following cases:
11.1. to the company which provides us with an enterprise resource planning software. This software enables us to manage all our dealings with our customers and accounting information. We currently work with the Estonia based Directo OÜ which Privacy Policy can be found here.
11.2. to companies which provide us accounting services. We currently work with AS Merit Tarkvara to process accounting documents and the personal data contained therein. AS Merit Tarkvara Privacy Policy can be found here.
11.3. to companies providing the transportation services of our goods to our customers such as DHL and UPS.
12. All processors pointed out in section 11 will ensure the same level of protection of personal data as we do.
13. We also have the right to disclose your personal data in the following cases:
13.1. in the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets;
13.2. if Second Round OÜ or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;
13.3. if we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation or request;
13.4. in order to:
13.4.1. investigate potential information and communications technology (ICT) breaches; or
13.4.2. protect the rights, property or safety of our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
HOW LONG DO WE STORE YOUR PERSONAL DATA
14. We only process and store your personal data for as long as it is necessary to fulfil the purpose for which it is collected – once the purpose has ceased, your personal data will be erased or anonymized.
15. Your personal data will be stored:
15.1. until your account on the Reseller Portal is active (not deleted by you), where we process your personal data in regard to creating, operating and preserving your account;
15.2. up to 7 years after your last order has been fulfilled, where we store the history of your orders and information about the content of the orders (see section 5.1);
15.3. up to 7 years after last contact with you, where we process your personal data regarding communicating and providing customer support to you in relation to sale of products (see section 5.2);
15.4. until withdrawal of consent by you, where we process your personal data regarding marketing notices and newsletters (see section 5.3);
16. Personal data contained in any accounting documents (e.g. invoices) shall be stored for 7 years pursuant to the Accounting Act § 12 of the Republic of Estonia (or any equivalent section of its successive regulation).
YOUR RIGHTS
17. You have the right to contact us at contact@secondround.eu to exercise your rights concerning processing of personal data. Such rights include the:
17.1. right to request access of personal data;
17.2. right to request rectification of personal data;
17.3. right to request erasure of personal data;
17.4. right to request restriction of processing of personal data;
17.5. right to object to processing of personal data;
17.6. right to request portability of personal data;
17.7. right that decisions are not taken concerning you which are based on automated decision-making;
17.8. right to withdraw a consent;
17.9. right to lodge a complaint with a supervisory authority (in Estonia the Estonian Data Protection Inspectorate).
18. If you have given consent for receiving marketing notices and newsletters from us, you have the right to withdraw such consent at any time by clicking on the link presented with any notice or newsletter (opt-out link); or by sending us a corresponding e-mail at contact@secondround.eu.
19. Our Reseller Portal may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates (including, but not limited to, websites on which our Reseller Portal is advertised). If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these policies before you submit any personal data to these websites or use these services.
CHANGES TO THE PRIVACY POLICY
20. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, will be forwarded to you by e-mail or when you next log in to the Reseller Portal. The new terms may be displayed on-screen and you may be required to read and accept them to continue your use of the Reseller Portal.
COOKIES
21. By using Reseller Portal you consent to the use of cookies collected by our user management tool Clerk, Inc. If you delete cookies or refuse to accept them, you might not be able to use all the features of Reseller Portal. The cookies are used to detect your location and your device specifications in order to enhance your experience on our Resellers Portal.
CONTACT
22. Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to contact@secondround.eu.